New in OneDrive: File Restore

A few days ago, Microsoft announced a new feature for the Office 365 Suite, specifically within OneDrive: the ability to restore files as a user.

When you navigate to your OneDrive page and click the settings-icon, you can select ‘Restore OneDrive’.

After that, it’s pretty straightforward. There is a great instruction on the OneDrive blog, so I won’t be going into detail here πŸ™‚

The feature is currently rolling out across all tenants and should be globally available by mid-februari.

OneDrive Files on Demand: the new OneDrive experience

One of the things I’m looking forward to in the new Windows 10 Creators Fall update is the new OneDrive sync-client, which enables the files on demand functionality. In fact, I’m looking forward to it that much, I decided to enroll my device in the Windows 10 Insiders Fast Ring, so I could take the new client to a test drive right now.

So, here it is! Right after finishing the upgrade and logging in, I’m greeted by the welcome screen of the new sync client.

The three icons in the welcome screen explain nicely how files on demand works: you can choose to have the file in the cloud only (without syncing it to the device), to have the file available in the cloud Γ‘nd on the device, where the client decides what files are actually being synced, or to have the file always being synced to the device, whether or not it is being used.

So, how does this work out in practice?

This is the view of my OneDrive folder. Please note I did some editing to protect the privacy of some of my clients πŸ˜‰ The view in Windows Explorer for the OneDrive folder is the same as I’m used to. The only thing that changed, is the icon next to the folder, indicating the status of the folder.

Navigating in to the folder, we see the same icons. In this case, some files have been marked to use only in the cloud, or to always keep on the device. This can be done by right clicking on the file and selecting the appropriate option in the context menu.

So, where is the use in this? For starters, it allows you to sync only specific files to your device, which makes sure you don’t run in to problems with the capacity of your disks. In my case, the Surface Pro 4 I ran this test on has a 256GB SSD-disk in it, where Office 365 gives me 1TB of personal storage in OneDrive. That won’t fit πŸ˜‰ Second of all, when you choose to keep a file only in the cloud, the file is still visible in your normal explorer view. You can select it, upload it from a browser context menu, do everything you would normaly do with it. When you actually ‘open’ the file, it’s pulled in from the cloud to be used. This greatly enhances the user experience!

So, can you see how much space this saves you? Of course you can πŸ˜‰ At first, I checked it with just one file. Note the difference between the ‘size’ and ‘size on disk’ info.


After some manual checking on which files I don’t need to be available offline, I managed to really save some space on my device.

Of course, your mileage may vary depending on what sort of files you store in your OneDrive and what you need to be available offline, but the OneDrive team managed to greatly enhance the experience! Coming soon to Windows 10 computers near you πŸ˜‰

The OneDrive admin-portal is in preview

Recently, Microsoft announced the OneDrive admin portal to be available in preview.

Through this portal, you can set permissions for your users on sharing files, syncing files and more.

A quick run through:

On the ‘sharing’ menu, you can control if users can share SharePoint- and OneDrive content with external users. You can also set the default type for sharing links.

For anonymous access links, you can set if and when these links will expire. Furthermore, you can block or allow external sharing with certain domains and set if external users can share your content with other.s

The next tab is the sync tab, where you can allow or disallow the synchronization of certain files and set if users can download the sync client.

If you want to limit the amount of storage available for users, you can use the settings on the storage tab.

As you can see, you can also control how long files are retained in OneDrive after a user account is deleted.

On the devices tab, you can set device access rules. I expect some integration with Intune to appear here in the future, so you can manage these rules from one simple interface.

The final tab is the compliance tab, which simply provides links to the respective settings in the Office 365 admin portal.

Want to try out the OneDrive admin portal yourself? It’s currently being rolled out in preview. Visit https://admin.onedrive.com and log on with your tenant administrator’s credentials to check it out!

Finally: SharePoint Online storage increase

Extra strorage for SharePoint Online

The future is here! It was announced several times, but Microsoft finally upgraded the default available SharePoint Online storage for an Office 365 tenant to 1TB.

This means that every tenant will get 1TB of pooled storage for SharePoint Online, increased with 500MB for each licensed user. That’s a big upgrade from the previous 10GB + 500MB.

And the best part is that the increased storage is available directly!

Extra strorage for SharePoint Online

I think this is a huge improvement: it makes the Team Sites in SharePoint online a better candidate to store your shared documents, in stead of placing them on OneDrive for Business. And a team site is where those files belong, as OneDrive for Business is designed to be used just for personal files. The increase to 1TB will make that most businesses can start using SharePoint Online without the need for purchasing extra storage.

Talking about OneDrive for Businesss: there is an update there to. Where the current storage limit for OneDrive for Business is 1TB per user, Microsoft is offering unlimited OneDrive for Business storage for premium plans. Other Office 365 plans will get 5TB for each user. The first fase of rolling these upgrades has finished recently.

More information on these changes can be found in this announcement bij Microsoft.